Question 1

How long does an AI ROI analysis take?

Accepted Answer

A single, well-scoped use case typically takes two to three weeks; a portfolio of three to five initiatives runs four to six. The biggest variable is data availability — if baselines for the claimed benefits already exist, the analysis moves considerably faster.

Question 2

What exactly do we receive at the end?

Accepted Answer

You get a working financial model covering costs, benefits, and scenarios; a risk-adjusted business case with payback, NPV, and break-even per initiative; and an executive deck built for a funding decision. The model is handed over as an editable workbook, not a static report.

Question 3

How do you quantify soft benefits like productivity or customer satisfaction?

Accepted Answer

We translate them into measurable proxies tied to your own data — hours redeployed, ticket resolution times, repeat purchase rates — and state the conversion assumptions openly. Benefits that cannot be tied to any measurable baseline are flagged as unquantified rather than silently inflated into the case.

Question 4

Which AI costs do organizations most often underestimate?

Accepted Answer

Data preparation, inference at production volume, and retraining are the usual blind spots — pilots are cheap, production is not. We also model the human side: prompt and model maintenance, monitoring, and the domain experts whose time the system will consume.

Question 5

How accurate can an ROI forecast for AI really be?

Accepted Answer

No forecast survives contact with production unchanged, which is why we deliver ranges with explicit assumptions instead of one precise-looking number. The sensitivity analysis shows which assumptions dominate the outcome, so you know exactly what to validate in a pilot before scaling spend.

Question 6

Can you analyze AI systems we already run?

Accepted Answer

Yes — post-investment reviews are a common engagement. We compare actual costs and realized benefits against the original assumptions, identify where value is leaking, and recommend whether to scale, optimize, or retire the system.

Question 7

How is this different from the ROI calculator our AI vendor gave us?

Accepted Answer

Vendor calculators are sales tools: they use the vendor's benchmark benefits and rarely include integration, data work, or internal staffing. Our analysis is vendor-neutral, builds on your baselines, and includes the costs vendors have no incentive to mention.

Question 8

What happens if the analysis shows the ROI is negative?

Accepted Answer

Then it has just saved you the cost of finding out in production. The analysis shows which lever — cost, adoption, or scope — would flip the case, so you can either restructure the initiative to clear the threshold or redirect the budget to a use case that does.

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